Movers & Shakers Property Breakfast Club Ltd [Registered in England – Registration No.3467193 (“M&S”) and its associate company The Regional Property Network Ltd [Registered in England – Registration No.8413071 trading as Movers and Shakers Regional [M&S] respects the rights of its members, event attendees, suppliers and employees and other users including website visitors’ right to privacy and data protection.
M&S collects and maintains a variety of personally identifiable information, including names, email addresses, business addresses, demographic information such as the industry sector of the business. M&S collects information both from its network, directly from individuals or from the parent companies of the individuals. The information could be collected through membership databases created by M&S, through its events or through our website, e-mails, phone calls, online registration forms, event registration forms and face to face meetings. M&S does not collect personal data about individuals except when there is a legitimate business requirement or when such information is provided on a voluntary basis.
Purpose of Collecting & Retaining data for M&S’s Events programme
The purpose of the Movers & Shakers (M&S) database is to inform our network of the programme of events and conferences appropriate to our members and individuals and who we believe will benefit from attending such events. Individuals on our database will only be sent information on relevant events. Data will only be used for the purposes of our business activities and will not be distributed to third parties other than organisations that directly support our activities and who are under our direct control.
M&S’s communications programme emails, postal, telephone will not contact individuals for any other purpose other than to notify them of an opportunity to attend one of our events and occasionally an event of an event partner.
Purpose of Processing all other forms of data
The personal data collected is used by M&S to give you information in relation to M&S’s activities, M&S’s website, other M&S services, customer administration, press releases, event information.
M&S undertakes specific member / customer surveys and performs statistical analyses to understand customer opinion on services, events programme to improve the delivery of our programme
If you or your parent company are a current member of Movers & Shakers, opting out of promotional emails will not stop all communication from us. By becoming a member Movers & Shakers, your firm is signing you up to receive certain information related to the organisation. It is a membership requirement for M&S to send this information to you.
If your or your parent company’s M&S membership or attendance at our events has lapsed, M&S may continue to contact you about opportunities to respond to business surveys. You can choose to opt in or out of further contact with us.
The personal data collected is stored in M&S’s CRM system and other appropriate data management systems, both paper based and electronic. Personally, identifiable information will not be disclosed to any third party except if permission has first been obtained from the users. The data will not be transferred to any agency located outside the EU.
At regular intervals, we will:
• review the length of time we keep your personal data for
• consider the purpose or purposes for which we hold your personal data for in deciding whether (and for how long) to retain it
• securely delete information that is no longer needed for that purpose or those purposes
• update, archive or securely delete information if it goes out of date.
M&S uses reasonable measures to safeguard personally identifiable information. The implemented measures will be appropriate to the type of information maintained and compliance with all relevant legislation governing protection of personal information. Measures are implemented to preserve the confidentiality, integrity and availability of the personal information. We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to only those employees, contractors or agents who have a legitimate business need to have access to that data. The employees, contractors or agents will process your personal data in accordance with our instructions. They will be subject to a duty of confidentiality and due care with respect to handling the personal data. We have put in place procedures to deal with any suspected data security breach and will notify you and any applicable regulator of a suspected breach where we are legally required to do so. M&S’s employees are trained on data security and information protection. Relevant areas of M&S’s website will employ Secure Socket Layer (“SSL”) encryption technology to enhance data privacy and help prevent loss, misuse, or alteration of the information collected and retained by M&S.
M&S is a property membership organisation and provider of property related events and conferences and for its legitimate business interests, must maintain contact information on members, attendees of its events and those organisations in the wider business community, and other stakeholders such as journalists and civil servants, to communicate opportunities to respond to surveys, national events, press releases, and other relevant business updates. From time to time, M&S collaborates with other relevant organisations and companies to promote other programs that may be of interest to members and the wider business community. In such cases, M&S does not provide these organisations with any personally identifiable information. If you do not wish to receive opportunities to respond to M&S surveys, or any other correspondence, you may opt out. Every e-mail will include an ‘unsubscribe’ link at the bottom. You may also notify M&S in writing as set out below.
We may use third party provided tools to manage our social media interactions. If you send us a private or direct message via social media the message may be stored by on these platforms. Like other personal data, these direct messages will not be shared with any other organisations
Access, Review and Correction
The General Data Protection Regulations gives you the right to access your personal data held by us (“subject access request”). If you have an established business relationship with M&S, you may request from us a list of the categories of personal information held about you. Subject access requests must be made in writing to the details below. We will endeavour to respond to the request within a reasonable period and in any event within one month as required by the relevant provisions in the GDPR.
It is important that the personal data we hold about you is accurate and current. We will take all reasonable measures to ensure that the personal data we hold about you is accurate. We have also implemented procedures to enable you to review and correct your personal information, should there be any changes to your circumstances or errors in the gathered data. When you make a request to access or review the personal data we hold about you, we will request you to verify your identity before the request can be fulfilled.
In addition to the rights of access, review and correction, you have the right to object to your personal data being processed for any particular purpose, or to request that we stop using your information. If you wish to exercise these rights, please email Julia.firstname.lastname@example.org or send a letter marked “Data Protection” to Movers & Shakers offices at 12 Park Street Windsor, SL4 1LU. If you have further concerns about how we use your personal data, you also have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the data protection authority for the UK. Please visit https://ico.org.uk/ for more details on your data protection rights and how to contact them.